A paperless office means that the business eliminates the use of paper or greatly reduces the use of paper. The key to going paperless is converting all documents and information into a digital form, generally on computers and laptops – this can also be known as digitisation. Busy offices can produce a lot of paper – and paper can be messy and hard to keep track of, as well as expensive! For this reason, we are going to take you through the benefits of going paperless and maybe you and your business will consider making the switch.
Global trade management software company ManSys told us that they have been paperless for over 6 years and they have seen endless benefits. They have saved money on paper, printing and management, and say that there are plenty of tools and resources out there to help you do the same – it’s a no brainer!
So, keep reading this blog and we will take you some of the best benefits for going paperless.
Saves Time
If you run a business, you know how important time is, and why it is vital to work at your most efficient level at all times. Going paperless is something that will help you work efficiently and save time, so it’s certainly worth doing. The time that you are spending sorting through documents, looking for documents and organising them too, could instead be spent on chasing leads, improving staff morale, or just ticking things off your to do list. Time spent sorting through documents is certainly not time well spent – so go paperless, you’ll thank us later!
Improved Client Communication
Many businesses to this day will still keep clients, leads and other important peoples contact information written on paper – this is a big no no in 2020. If you keep all of your contact details in a safe place on a computer – your client communication will no doubt improve. You can access all their details in one place and have the possibility to contact them whenever, and however you want, quickly. If you lose the paper – you lose the information on there, and a client or a lead does not want to be reminding you of their phone number which they have already given you.
Document Organisation
Having all of your documents organised on a computer is far superior to having them on paper. It keeps you at the highest point of professionalism and efficiency when it comes to producing what you need quickly. In an age where everybody has documents and information at the click of a button, it is vital that you are in the same boat. You don’t want to be stuck for hours on end trying to locate receipts and invoices on paper, they have to be readily accessible.
Saves Office Space
If you have paper documents, this also means that you have filing cabinets in your office or workspace. They say that “a clean workspace is a clear mind”, and if you want your business to work at it’s best, your head needs to be clear and focused to produce the best work you can. You definitely do not want your office to be cluttered with filing cabinets – they should be a thing of a past. Get rid of the paper and the filing cabinets, clear your mind and your work will see improvements!
Saves Money
Now we come to the moment that you have been waiting for – saving money. Going paperless will save you money, and I don’t think I need to explain why it is a good thing to save money where you can as a business!
You Can Save Money on:
- Paper
- Printers
- Printer Ink
- Postage
- Office Space
- Employee time
With all these savings to be made, going paperless is a no brainer. You can reinvest the money that you have saved to pick your business up in areas that it is lacking, or buy your employees a nice gift or a bonus – whatever floats your boat!
There are plenty more benefits to going paperless, find out yourself by making the change! We hope that this has inspired you and helped you make a decision.